Preparing Form W-2 Type all entries using black ink and, if possible, in a point Courier font. Entries are read by machine. Handwritten, script, or italicized fonts and entries made in other than black ink can't be read. Make all dollar entries without the dollar sign and comma but with the decimal point Show the cents portion or use zeroes for no cents.
Don't make any erasures, cross-outs, or whiteouts. Copy A must be error free. However, for any taxable year of the marriage, the civilian spouse may elect to use the same residence for purposes of taxation as the servicemember regardless of the date on which the marriage of the spouse and the servicemember occurred. In the previous example, the spouse would be allowed to elect to use the same residence as the servicemember.
You are not required to complete box 12 with code Y Deferrals under a section A nonqualified deferred compensation plan. Section A provides that all amounts deferred under a nonqualified deferred compensation NQDC plan for all tax years are includible in gross income unless certain requirements are satisfied. You must report the cost of employer-sponsored health coverage in box 12 using code DD.
However, transitional relief applies to certain employers and certain types of plans. Severance payments are wages subject to social security and Medicare taxes. As noted in section 15 of Pub. You may use an acceptable substitute form instead of an official IRS form. If you are not using the official IRS form to furnish Form W-2 to employees or to file with the SSA, you may use an acceptable substitute form that complies with the rules in Pub.
Your substitute forms must comply with the requirements in Pub. You must not include advertising on any copy of Form W-2, including coupons providing discounts on tax preparation services attached to the employee copies.
If you are not using the official IRS form to furnish Form W-2c to employees or to file with the SSA, you may use an acceptable substitute form that complies with the rules in Pub. You must not include advertising on any copy of Form W-2c, including coupons providing discounts on tax preparation services attached to the employee copies. If you have questions about how to register or use BSO, call toll free to speak with an employer reporting technician at the SSA.
The hours of operation are Monday through Friday from a. Eastern time. If you experience problems using any of the services within BSO, call toll free to speak with a systems operator in technical support at the SSA.
Virgin Islands, call not a toll-free number. For all other employers, contact the ESLO that services your region. The IRS operates a centralized customer service site to answer questions about reporting on Forms W-2, W-3, , and other information returns. If you have questions about reporting on these forms, call toll free. If you have questions about reporting on information returns Forms , , , , , , , W-2, W-2G, and W-3 , call Detailed employment tax information is given in:.
You can access IRS. Download, view, and order tax forms, instructions, and publications. Access commercial tax preparation and e-file services. You can order forms, instructions, and publications at IRS.
For any other tax information, go to IRS. The SSA accepts only e-filed reports and the official red-ink versions or approved substitute versions of these forms. For more information about acceptable substitute versions, see Substitute forms. For information about e-filing, see E-filing.
Avoid making the following errors, which cause processing delays. Do not:. Add dollar signs to the money-amount boxes. They have been removed from Copy A and are not required. Inappropriately check the "Retirement plan" checkbox in box See Retirement plan. Misformat the employee's name in box e. Enter the employee's first name and middle initial in the first box, his or her surname in the second box, and his or her suffix such as "Jr. Complete and file Form W-2 for each employee for whom any of the following applies even if the employee is related to you.
You withheld any income, social security, or Medicare tax from wages regardless of the amount of wages; or. You would have had to withhold income tax if the employee had claimed no more than one withholding allowance for or earlier Forms W-4 or had not claimed exemption from withholding on Form W-4; or. Only in very limited situations will you not have to file Form W See Election workers and Foreign agricultural workers , later. If you are required to e-file Forms W-2 or want to take advantage of the benefits of e-filing, see E-filing.
Be sure to use Form W-3 for the correct year. If you are filing Forms W-2 electronically, also see E-filing. On Form W-3, check the "Hshld. You must have an employer identification number EIN. A transmitter or sender including a service bureau, reporting agent, paying agent, or disbursing agent may sign Form W-3 or use its PIN to e-file for the employer or payer only if the sender satisfies both of the following.
It is authorized to sign by an agency agreement whether oral, written, or implied that is valid under state law; and. It writes "For name of payer " next to the signature paper Form W-3 only. Use of a reporting agent or other third-party payroll service provider does not relieve an employer of the responsibility to ensure that Forms W-2 are furnished to employees and that Forms W-2 and W-3 are filed with the SSA, correctly and on time. You may owe a penalty for each Form W-2 that you file late.
See Penalties. If you terminate your business, see Terminating a business. When completing the Form , indicate that at least one of the criteria on the form and instructions for granting an extension applies. You must sign the application under penalties of perjury.
Send the application to the address shown on Form You must request the extension before the due date of Forms W If the IRS grants your request for extension, you will have an additional 30 days to file. The IRS will grant extensions to file Forms W-2 only in limited cases for extraordinary circumstances or catastrophe, such as a natural disaster or fire destroying the books and records needed for filing the forms.
No additional extension of time to file will be allowed. See Form for details. Even if you request and are granted an extension of time to file Forms W-2, you still must furnish Forms W-2 to your employees by January 31, But see Extension of time to furnish Forms W-2 to employees. Mountain Dr. Do not send cash, checks, money orders, or other forms of payment with the Forms W-2 and W-3 that you submit to the SSA.
Send Copy 1 of Form W-2, if required, to your state, city, or local tax department. For more information concerning Copy 1 including how to complete boxes 15 through 20 , contact your state, city, or local tax department. If you file more than one type of employment tax form, group Forms W-2 of the same type with a separate Form W-3 for each type, and send them in separate groups. Prepare and file Forms W-2 either alphabetically by employees' last names or numerically by employees' social security numbers.
These forms are machine read. Staple holes or tears interfere with machine reading. Also do not fold Forms W-2 and W Send the forms to the SSA in a flat mailing. You will meet the "furnish" requirement if the form is properly addressed and mailed on or before the due date. If employment ends before December 31, , you may furnish copies to the employee at any time after employment ends, but no later than January 31, If an employee asks for Form W-2, give him or her the completed copies within 30 days of the request or within 30 days of the final wage payment, whichever is later.
However, if you terminate your business, see Terminating a business. See Substitute forms. Be sure the Forms W-2 you provide to employees are clear and legible and comply with the requirements in Pub. Forms W-2 that include logos, slogans, and advertisements including advertisements for tax preparation software may be considered as suspicious or altered Forms W-2 also known as "questionable Forms W-2".
An employee may not recognize the importance of the employee copy for tax reporting purposes due to the use of logos, slogans, and advertisements. Therefore, the IRS has determined that logos, slogans, and advertising will not be allowed on Forms W-3, Copy A of Forms W-2, or any employee copies reporting wages paid.
Limited exceptions on this prohibition exist with respect to employee copies. You may request an extension of time to furnish Forms W-2 to employees by faxing a letter to:. Fax your letter on or before the due date for furnishing Forms W-2 to employees. It must include:. A statement that you are requesting an extension to furnish "Forms W-2" to employees,. Requests for an extension of time to furnish Forms W-2 to employees are not automatically granted.
If approved, an extension will generally be granted for no more than 15 days from the due date, unless the need for up to a total of 30 days is clearly shown. Keep for 4 years any employee copies of Forms W-2 that you tried to but could not deliver.
However, if the undelivered Form W-2 can be produced electronically through April 15th of the fourth year after the year at issue, you do not need to keep undeliverable employee copies.
When you list a number, separate the 9-digits properly to show the kind of number. You can identify an ITIN because it is a 9-digit number formatted like an SSN beginning with the number "9" and with a number in one of the following ranges in the fourth and fifth digits: 50—65, 70—88, 90—92, and 94—99 for example, 9NNNNNN. See section 4 of Pub. Go to Social security numbers , above, for more information. For information about verifying SSNs, see section 4 of Pub. Amounts paid or expenses incurred by an employer for qualified adoption expenses under an adoption assistance program are not subject to federal income tax withholding and are not reportable in box 1.
However, these amounts including adoption benefits paid from a section cafeteria plan, but not including adoption benefits forfeited from a cafeteria plan are subject to social security, Medicare, and railroad retirement taxes and must be reported in boxes 3 and 5. Use box 14 if railroad retirement taxes apply. For more information on reporting adoption benefits in box 12, see Code T—Adoption benefits , later.
For more information on adoption benefits, see Notice , C. Agent for name of employer. An agent files one Form W-3 for all of the Forms W-2 and enters its own information in boxes e, f, and g of Form W-3 as it appears on the agent's related employment tax returns for example, Form Enter the client-employer's EIN in box h of Form W-3 if the Forms W-2 relate to only one employer other than the agent ; if not, leave box h blank. If the agent a is acting as an agent for two or more employers or is an employer and is acting as an agent for another employer, and b pays social security wages to an individual on behalf of more than one employer, the agent should file separate Forms W-2 for the affected employee reflecting the wages paid by each employer.
See Rev. Generally, an agent is not responsible for refunding excess social security or railroad retirement RRTA tax withheld from employees.
An employer's contribution to an employee's Archer MSA is not subject to federal income tax withholding or social security, Medicare, or railroad retirement taxes if it is reasonable to believe at the time of the payment that the contribution will be excludable from the employee's income.
However, if it is not reasonable to believe at the time of payment that the contribution will be excludable from the employee's income, employer contributions are subject to income tax withholding and social security and Medicare taxes or railroad retirement taxes, if applicable and must be reported in boxes 1, 3, and 5. Employer contributions to an Archer MSA that are not excludable from the income of the employee must also be reported in boxes 1, 3, and 5 box 14 if railroad retirement taxes apply.
An employee's contributions to an Archer MSA are includible in income as wages and are subject to federal income tax withholding and social security and Medicare taxes or railroad retirement taxes, if applicable. Employee contributions are deductible, within limits, on the employee's Form or SR. For more information, see Pub. For certain members of the clergy and religious workers who are not subject to social security and Medicare taxes as employees, boxes 3 and 5 of Form W-2 should be left blank.
For information on the rules that apply to ministers and certain other religious workers, see Pub. If an employee dies during the year, you must report the accrued wages, vacation pay, and other compensation paid after the date of death. Also report wages that were available to the employee while he or she was alive, regardless of whether they were actually in the possession of the employee, as well as any other regular wage payment, even if you may have to reissue the payment in the name of the estate or beneficiary.
If you made the payment after the employee's death but in the same year the employee died, you must withhold social security and Medicare taxes on the payment and report the payment on the employee's Form W-2 only as social security and Medicare wages to ensure proper social security and Medicare credit is received. On the employee's Form W-2, show the payment as social security wages box 3 and Medicare wages and tips box 5 and the social security and Medicare taxes withheld in boxes 4 and 6.
Do not show the payment in box 1. If you made the payment after the year of death, do not report it on Form W-2, and do not withhold social security and Medicare taxes. Whether the payment is made in the year of death or after the year of death, you must also report it in box 3 of Form MISC, Miscellaneous Information, for the payment to the estate or beneficiary. However, if the payment is a reissuance of wages that were constructively received by the deceased individual while he or she was still alive, do not report it on Form MISC.
Box 1— Box 3— Box 5— Box 3: Under section A, a participant in a section k plan, under a b salary reduction agreement, or in a governmental b plan that includes a qualified Roth contribution program, may elect to make designated Roth contributions to the plan or program in lieu of elective deferrals.
Designated Roth contributions are subject to federal income tax withholding and social security and Medicare taxes and railroad retirement taxes, if applicable and must be reported in boxes 1, 3, and 5. Section A requires separate reporting of the yearly designated Roth contributions. Designated Roth contributions to k plans will be reported using code AA in box 12; designated Roth contributions under b salary reduction agreements will be reported using code BB in box 12; and designated Roth contributions under a governmental section b plan will be reported using code EE in box For reporting instructions, see the box 12 instructions for Code AA—Designated Roth contributions under a section k plan , Code BB—Designated Roth contributions under a section b plan , and Code EE—Designated Roth contributions under a governmental section b plan.
Also see Box 1—Wages, tips, other compensation. If the election worker is employed in another capacity with the same government entity, see Rev. Reimbursements to employees for business expenses must be reported as follows. Generally, payments made under an accountable plan are excluded from the employee's gross income and are not reported on Form W However, if you pay a per diem or mileage allowance and the amount paid for substantiated miles or days traveled exceeds the amount treated as substantiated under IRS rules, you must report as wages on Form W-2 the amount in excess of the amount treated as substantiated.
The excess amount is subject to income tax withholding and social security and Medicare taxes or railroad retirement taxes, if applicable. Report the amount treated as substantiated that is, the nontaxable portion in box 12 using code L.
See the box 12 instructions for Code L—Substantiated employee business expense reimbursements. Payments made under a nonaccountable plan are reported as wages on Form W-2 and are subject to federal income tax withholding and social security and Medicare taxes or railroad retirement taxes, if applicable.
For more information on accountable plans, nonaccountable plans, amounts treated as substantiated under a per diem or mileage allowance, the standard mileage rate, the per diem substantiation method, and the high-low substantiation method, see Pub. Employee's social security and Medicare taxes or railroad retirement taxes, if applicable paid by employer. If you paid your employee's share of social security and Medicare taxes rather than deducting them from the employee's wages, you must include these payments as wages subject to federal or American Samoa, CNMI, Guam, or U.
If you paid your employee's share of railroad retirement taxes, you must include these amounts as compensation subject to railroad retirement taxes. This does not apply to household and agricultural employers. If you pay a household or agricultural employee's social security and Medicare taxes, you must include these payments in the employee's wages for income tax withholding purposes. However, the wage increase due to the tax payments is not subject to social security, Medicare, or FUTA taxes.
The U. Use the state boxes 15, 16, and 17 for CNMI income tax reporting. See the instructions for boxes 15, 16, and 17 under Boxes 15 through 20—State and local income tax information , later. This rule applies only to income tax reporting. Federal employers should withhold and report social security and Medicare taxes for these employees in the same way as for other federal employees. For more information, go to IRS. If the H-2A visa agricultural worker furnishes a valid taxpayer identification number, report these payments in box 1 of Form W If the worker does not furnish a valid taxpayer identification number, report the payments on Form MISC.
On Form W-2, no amount should be reported in box 3 or 5. In most cases, you do not need to withhold federal income tax from compensation paid to H-2A visa agricultural workers. Employers should withhold federal income tax only if the H-2A visa agricultural worker and the employer agree to withhold.
The H-2A visa agricultural worker must provide a completed Form W If the employer withholds income tax, the employer must report the tax withheld in box 2 of Form W-2 and on line 8 of Form Include all taxable fringe benefits in box 1 of Form W-2 as wages, tips, and other compensation and, if applicable, in boxes 3 and 5 as social security and Medicare wages. Although not required, you may include the total value of fringe benefits in box 14 or on a separate statement. However, if you provided your employee a vehicle, you must include the value of any personal use in boxes 1, 3, and 5 of Form W You must withhold social security and Medicare tax, but you have the option not to withhold federal income tax if you notify the employee and include the value of the benefit in boxes 1, 3, 5, and Public Law , section , does not permit employees to deduct unreimbursed employee business expenses for tax years through Include any golden parachute payments in boxes 1, 3, and 5 of Form W Withhold federal income, social security, and Medicare taxes or railroad retirement taxes, if applicable as usual and report them in boxes 2, 4, and 6, respectively.
Also report the excise tax in box 12 with code K. For definitions and additional information, see Regulations section 1. Federal, state, and local governmental agencies have two options for reporting their employees' wages that are subject to only Medicare tax for part of the year and both social security and Medicare taxes for part of the year.
The first option which the SSA prefers is to file a single set of Forms W-2 per employee for the entire year, even if only part of the year's wages are subject to both social security and Medicare taxes. The wages in box 5 of Form W-2 must be equal to or greater than the wages in box 3 of Form W The second option is to file one set of Forms W-2 for wages subject only to Medicare tax and another set for wages subject to both social security and Medicare taxes.
Use a separate Form W-3 to transmit each set of Forms W For the Medicare-only Forms W-2, check "Medicare govt. Use Table in Pub. Also show the amount in box 12 with code C. For employees, you must withhold social security and Medicare taxes, but not federal income tax. You are not required to collect those taxes. However, you must report the uncollected social security tax or railroad retirement taxes, if applicable with code M and the uncollected Medicare tax or RRTA Medicare tax, if applicable with code N in box 12 of Form W For more information, see Notice , I.
An employer's contribution including an employee's contributions through a cafeteria plan to an employee's HSA is not subject to federal income tax withholding or social security, Medicare, or railroad retirement taxes or FUTA tax if it is reasonable to believe at the time of the payment that the contribution will be excludable from the employee's income.
However, if it is not reasonable to believe at the time of payment that the contribution will be excludable from the employee's income, employer contributions are subject to federal income tax withholding, social security and Medicare taxes or railroad retirement taxes, if applicable , and FUTA tax, and must be reported in boxes 1, 3, and 5 use box 14 if railroad retirement taxes apply ; and on Form , Employer's Annual Federal Unemployment FUTA Tax Return.
You must report all employer contributions including an employee's contributions through a cafeteria plan to an HSA in box 12 of Form W-2 with code W. Employer contributions to an HSA that are not excludable from the income of the employee must also be reported in boxes 1, 3, and 5.
An employee's contributions to an HSA unless made through a cafeteria plan are includible in income as wages and are subject to federal income tax withholding and social security and Medicare taxes or railroad retirement taxes, if applicable. Notice , I. Employers are not prohibited by the Internal Revenue Code from charging a fee for the issuance of a duplicate Form W Employers paying their employees while they are on active duty in the U.
Differential wage payments made to an individual while on active duty for periods scheduled to exceed 30 days are subject to income tax withholding, but are not subject to social security, Medicare, and unemployment taxes.
Report differential wage payments in box 1 and any federal income tax withholding in box 2. Differential wage payments made to an individual while on active duty for 30 days or less are subject to income tax withholding, social security, Medicare, and unemployment taxes and are reported in boxes 1, 3, and 5. Effective for tax years through , the exclusion for qualified moving expense reimbursements applies only to members of the U.
Armed Forces on active duty who move pursuant to a military order and incident to a permanent change of station. All other employees have only nonqualified moving expenses and expense reimbursements subject to tax and withholding. Report qualified moving expenses for members of the Armed Forces as follows.
Qualified moving expenses that an employer paid to a third party on behalf of the employee for example, to a moving company , and services that an employer furnished in kind to an employee are not reported on Form W Qualified moving expense reimbursements paid directly to an employee by an employer are reported only in box 12 of Form W-2 with code P.
Nonqualified moving expenses and expense reimbursements are reported in boxes 1, 3, and 5 use box 14 if railroad retirement taxes apply of Form W These amounts are subject to federal income tax withholding and social security and Medicare taxes or railroad retirement taxes, if applicable. Section A provides that all amounts deferred under a nonqualified deferred compensation NQDC plan for all tax years are currently includible in gross income to the extent not subject to a substantial risk of forfeiture and not previously included in gross income, unless certain requirements are met.
Generally, section A is effective with respect to amounts deferred in tax years beginning after December 31, , but deferrals made before that year may be subject to section A under some circumstances. It is not necessary to show amounts deferred during the year under an NQDC plan subject to section A.
If you report section A deferrals, show the amount in box 12 using code Y. For more information on amounts includible in gross income and reporting requirements, see Notice available at IRS. For information on correcting failures to comply with section A and related reporting, see Notice , I.
Report the amount includible in gross income from qualified equity grants under section 83 i 1 A for the calendar year in box 12 using code GG. This amount is wages for box 1 and you must withhold income tax under section i at the rate and manner prescribed in section t. Social security and Medicare taxation of the deferral stock is not affected by these rules. QSEHRAs allow eligible employers to pay or reimburse medical care expenses of eligible employees after the employees provide proof of coverage.
For information on employer reporting requirements, see Code FF—Permitted benefits under a qualified small employer health reimbursement , later. Railroad employers must file Form W-2 to report their employees' wages and income tax withholding in boxes 1 and 2. Employers should withhold Tier 1 and Tier 2 RRTA taxes on all money remuneration that stems from the employer-employee relationship, including award payments to employees to compensate for working time lost due to an on-the-job injury and lump-sum payments made to unionized employees upon ratification of collective bargaining agreements.
Employee stock options are not "money remuneration" subject to the RRTA. Railroad employers should not withhold Tier 1 and Tier 2 taxes when employees covered by the RRTA exercise stock options. Employers should still withhold federal income tax on taxable compensation from railroad employees exercising their stock options. Check the "" checkbox on Form W-3, box b, "Kind of Payer," to transmit Forms W-2 with box 1 wages and box 2 tax withholding for employees covered by social security and Medicare.
These boxes are not to be used to report railroad retirement compensation and taxes. Railroad employers must withhold social security and Medicare taxes from taxable compensation of employees covered by social security and Medicare who are exercising their employee stock options.
If an employee repays you for wages received in error, do not offset the repayments against current year wages unless the repayments are for amounts received in error in the current year. Repayments made in the current year, but related to a prior year or years, must be repaid in gross, not net, and require special tax treatment by employees in some cases. You may advise the employee of the total repayments made during the current year and the amount if any related to prior years.
This information will help the employee account for such repayments on his or her federal income tax return. If the repayment was for a prior year, you must file Form W-2c with the SSA to correct only social security and Medicare wages and taxes, and furnish a copy to the employee. Do not correct "Wages, tips, other compensation" in box 1, or "Federal income tax withheld" in box 2, on Form W-2c.
Also do not correct any Additional Medicare Tax withheld on the repaid wages reported with Medicare tax withheld in box 6 on Form W-2c. Correct the social security and Medicare wages and taxes for the period during which the wages or compensation was originally paid. Tell your employee that the wages paid in error in a prior year remain taxable to him or her for that year. This is because the employee received and had use of those funds during that year.
The employee is not entitled to file an amended return Form X to recover the income tax on these wages. However, the employee is entitled to file an amended return Form X to recover Additional Medicare Tax on these wages, if any. Refer your employee to Repayments in Pub. Give a Form W-2 to each recipient of a scholarship or fellowship grant only if you are reporting amounts includible in income under section c relating to payments for teaching, research, or other services required as a condition for receiving the qualified scholarship.
Also see Pub. These payments are subject to federal income tax withholding. However, their taxability for social security and Medicare taxes or railroad retirement taxes, if applicable depends on the nature of the employment and the status of the organization. See Students, scholars, trainees, teachers, etc. If you had employees who received sick pay in from an insurance company or other third-party payer and the third party notified you of the amount of sick pay involved, you may be required to report the information on the employees' Forms W If the insurance company or other third-party payer did not notify you in a timely manner about the sick pay payments, it must prepare Forms W-2 and W-3 for your employees showing the sick pay.
For specific reporting instructions, seesection 6 of Pub. An employee's salary reduction contributions to a SIMPLE savings incentive match plan for employees retirement account are not subject to federal income tax withholding but are subject to social security, Medicare, and railroad retirement taxes.
Do not include an employee's contribution in box 1, but do include it in boxes 3 and 5. An employee's total contribution must also be included in box 12 with code D or S. An employer's matching or nonelective contribution to an employee's SIMPLE retirement account is not subject to federal income tax withholding or social security, Medicare, or railroad retirement taxes, and is not to be shown on Form W If you buy or sell a business during the year, see Rev.
The SSA uses the information on these forms to calculate the Social Security benefits to which each worker is entitled. Tax documents are filed for the previous year. For example, if you receive a W-2 form in January it reflects your income earned for If you are an employee of a company and will receive a W-2 for your income taxes, it will be sent to you automatically each year by your employer.
Your employer will also submit a copy of your W-2 with the IRS. The information provided on Form W-4 or sometimes Form W-9 when you are first hired provides the information your company needs to keep track of payroll, tax withholding, employer-provided benefits, and pre-tax contributions to things like a k retirement plan. The W-4 form tells the employer the amount of tax to withhold from an employee's paycheck based on the person's marital status, number of allowances and dependents, and other factors.
When you prepare your income taxes, you will need to input the data found on your W-2 into a Form individual tax return, either by hand or electronically. Online tax preparation software now allows you to directly import the information on your W-2 from your payroll provider in many cases.
Every W-2 has the same fields, no matter the employer. W-2 forms are divided into state and federal sections since employees must file taxes on both levels. The remaining fields are mostly details of the employee's income from the previous year. The employee's total earnings from the employer for the year are recorded, along with the amount withheld in taxes from the employee's paychecks, separated into the withholding for federal income tax, Social Security tax, and more.
If the employee also works for tips, a field shows how much money in tips the employee earned for the year. If you work multiple jobs that provide W-2s, you need to input each separately. When the employee files taxes, the amount of tax withheld according to the W-2 form is deducted from their gross tax obligation. If more tax was withheld than the employee owes, a refund will be issued. However, taxpayers are required to report all salary, wage, and tip income even if that income is not reported on a W W-2 forms include both numbered and lettered boxes that an employer must fill out and reflects how much you earned and taxes withheld.
The lettered boxes on a W-2 include the name and address of you and your employer, your Social Security number, and your employer's EIN and state ID number. Box 1 shows your taxable income, including wages, salary, tips, and bonuses, while Box 2 shows how much federal income tax your employer withheld from your pay. Box 3 details how much of your earnings were subject to Social Security tax and Box 4 the amount of Social Security tax that was withheld.
Box 5 spells out how much of your pay is subject to Medicare tax and Box 6 how much was withheld. The employee portion of the Medicare tax is 1. If part of your pay is in the form of tips, these boxes show how much you reported in tips Box 7 and how much your employer reported in tips it paid to you Box 8.
This box was used to reflect a now-defunct tax perk, so it is left empty. Box 10 reports how much you received from your employer in dependent care benefits if applicable. This box details how much deferred compensation you received from the employer in a non-qualified plan.
Box 12 details other types of compensation or reductions from your taxable income and a single or double letter code that corresponds to each. It might include, for example, contributions to a k plan. Codes are detailed in the IRS' W-2 instructions.
This box has three sub boxes designed to report pay that is not subject to federal income tax withholding, if you participated in an employer-sponsored retirement plan , or if you received sick pay via a third-party, such as an insurance policy. See Topic for additional information. Yes, but an actual copy of your Form W-2 is only available if you submitted it with a paper tax return: Transcript You can get a wage and income transcript, containing the Federal tax information your employer reported to the Social Security Administration SSA , by visiting our Get Transcript page.
Check the box for Form W-2, specify which tax year s you need, and mail or fax the completed form. Allow 10 business days from the IRS received date to receive the transcript.
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